The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. Note that in relation to comments, you may select Originalinstead of No Markup since this will also hide comments. In case ofWord for Microsoft 365, see the notes below aboutModern Comments. After you draft a new comment or reply, click the Post comment or Post reply button or use the keyboard shortcut Ctrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. TheAdvanced Track Changes Options dialog box. Make sure the Text Box tab is selected. "Resolve" is disabled in this document for all comments. Make sure comments are shown in balloons. by floris v Sat Oct 22, 2016 12:03 pm, Post How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. Word does not include a tool that gives you a good overview of all comments. This contextual view hides all resolved commentsso you can focus on active comments. If AutoFormat or Math AutoCorrect features are essential to your workflow, let us knowusing the in-app feedbackso we can prioritize future improvements to modern comments. We've rolled out a new, more modern comments experience in Word with an improved @mention experience and keyboard shortcuts. See Figure 16 and Figure 17 below (red text). See also the macro solution later in this article. TheDocTools CommentManager add-in lets you opens the Advanced Track Changes Optionsmore easily. The Text Box tab of the Format Text Box dialog box. Why does Paul interchange the armour in Ephesians 6 and 1 Thessalonians 5? See Figure 25 above, second colored frame. On the other hand, new property values or custom document properties you add will remain in the document unless you repeat the steps above. Modern comments continue to work like comments did before. A screen tip will appear, showing the comment text. This meant that any collaborators on a shared document could see your comment before it was complete. Word lets you mark a comment as resolved. Figure 1. Therefore, I have used "delete" in the following. Click in the comment text of the comment you are going to reply to. If you have theDocTools DocPropertyManager add-in, you can export custom document properties before removing personal information. Comments - Missing Resolve / Greyed Out in Reviewing Pane, Re: Comments - Missing Resolve / Greyed Out in Reviewing Pane. If you want to turn off Word's Track Changes function, then proceed as follows: Click on the "Review" tab. NOTE: If no screen tip appears when you hover the mouse over the comment reference, try to move the mouse a bit. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. For example, the Review Comments command opens a dialog box that works as a control center from where you can view, edit, delete, search comments and more. The styles are named in the language of the user-interface of your version of Word. Whoever started the comment thread will also be notified. Word has a built-in feature you may use. Hoveron the anchor highlight in the document to see added emphasis to the relevant comment card. The vertical bars are shown in the left or right side of the page, next to lines that contain tracked changes. Weekday names seem to be shown in the language set in the regional settings in Windows. Note that the style Balloon Text is used for name, date/time info, and revision info. See Figure 16 and Figure 18 below (green text). When you're drafting a comment, your comment cant be seen by others. The best answers are voted up and rise to the top, Not the answer you're looking for? Here is how to do it; Review Ribbon > Tracking > Show Markup > Balloons select Show All Revisions Inline. Maybe the table is "Protected". 2. Select the Post comment button or press Ctrl + Enter. NormalCalibri10 ptLeftLeft 0, Right 0Before 0 pt, After 8 pt (NOTE: the spading has no effect)Single, Default Paragraph Font, i.e. After you draft a new comment or reply, click the Post button or use the keyboard shortcut Ctrl+Enter (Windows) or Cmd + Enter (MacOS) to share your thoughts with others. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. Improve this answer. The Resolve feature is grayed out under the following conditions: You can convert the document to allow all features in you Word version to be available. Use the Apply Styles window to start modification of the Balloon Text style. You can also pressAlt+Ctrl+P to switch toPrint Layoutview. Help file, index tab, item "comments;inserting/editing/deleting/printing" gives the information about comments. Can I draft more than one comment at a time? To help you focus on whats active, when you resolve comments theyll be moved out of your way to the Comments pane. rev2023.4.17.43393. Clear search Microsoft is again playing with something they do not apparently understand here, and causing a serious bandwidth suck by forcing us to use multiple areas to reach all of the capabilities in comments. Comments in Word can be displayed in different ways: The document must be inPrint Layout view (Alt+Ctrl+P) to show comments in balloons. Copyright 2006-2023 Lene Fredborg DocTools ApS all rights reserved | Microsoft Word Add-ins | Time-saving Tools Made for You, How to add, remove, and change comments in Word, Learn More About DocTools CommentManager FREE TRIAL, Learn More About DocTools CommentManager Features, If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >, How to add a comment as a reply to another comment. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. The colored frames mark the options related to comments. Stay in control. This will remove the selection from the document and insert it in a new comment instead. Figure 20. To see comments, make sure that Comments is checked in the Show Markupmenu. A new comment has been added as a reply to an existing comment. The dialog box has options for both comments and revisions, i.e. If you must be able . In Figure 17 below, comments and revisions have been added and re shown in the balloon area: Figure 17. These sound like they deserve to work, but they don't. The built-in functionality in Word lets you add/insert comments from two different places. New Comment option. This means that the following option must be selected: Review tab > Tracking group > Show Markup > Balloons > Show All Revisions Inline. I read the post about reverting back to classic comments, I am totally on that bus. by Sarariman Sat Oct 22, 2016 5:53 pm, Post can one turn left and right at a red light with dual lane turns? DocTools CommentManager also lets you select text in the document and convert it to a comment. Thanks for contributing an answer to Super User! A printout of an extract document will give you a far better overview of the comments. by RoryOF Sat Oct 22, 2016 11:50 am, Post You will find the dedicated comment tools on the Review tab in the Ribbon. The dialog box also lets you rank comments by importance. Select File > Info > Check for Issues > Select File > Info > Check for Issues > Inspect Document to open the Document Inspectordialog box. A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. What is the etymology of the term space-time? Balloon area with examples of comment and revisions. If drafting more than one comment at a time is important to you, let us know using the in-app feedbackso we can prioritize future improvements to modern comments. You can now view existing images and add new images in modern comments on Windows. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. As a workaround, you may modify the style Comment Text to be numbered (for help on setting up numbering, see Shauna Kelly's article). Figure 6. If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. However, modern comments cards do not currently support: To view or add unsupported formatting in existing comments, use the Reviewing pane. Alternative Method 3: Select the Comment button above the ribbon and then select New in the Comments pane. New comment button greyed out for a part of MS Word document. You can also resize the window by dragging an edge or corner. You can retire or we'll pay you, we don't care. Also, you can't add comments inside footnotes, endnotes, headers or footers. I am unable to reproduce your issue with Microsoft Office Professional Plus 2010. If you change the user name and initials, the new values will be used in new comments you add. These include AutoFormat and Math AutoCorrect. You will find a command,Delete All Resolved Comments, for getting rid of all comments that have been marked as resolved. See below for details. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. In Word, you can use comments to add notes to the document content. Sep 30, 2020 at 6:28. Simply type the @ symbol followed by their name or email alias. The Show Comments command grayed out. Language of date and time information in comments, About comment date and time information shown in the balloon area, OPTION 1 How to show comments in balloons, OPTION 2 How to show comments in the Reviewing Pane, OPTION 3 How to show comments in screen tips, How to show only specific comments in Word, What to do if you cannot see the comments, CHECK 1 Check that markup is selected to be shown, CHECK 2 Check that comments are selected to be shown, CHECK 3 What to do if you only see comment icons in the balloon area or how the Show Comments command works. This article has explained how add comments in Word, how to remove comments in Word, print without comments, change font size of comments and a lot more. If you are using Word for Microsoft 365 and if your version has switched to "modern comments" functionality instead of "classic comments", resolved comments will not appear in the margin but they are still shown in the Comments pane. The command opens a dialog box from where you can manage all comments in the document. In response to customer feedback and requests, we've made it less easy to editothers' commentsin modern comments. Modern comments checks spelling, but doesn't support other advanced proofing tools, such asgrammar suggestions, at this time. The resolve option the $! See Figure 25 above, first colored frame. Example: LF5. Also, you cannot change the way that date and time information is shown. For example: "alexw" is the email alias for alexw@contoso.com. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. This way, you can quickly hide all resolved comments. In the previous behavior, comments were committed as you typed. "Compatibility Mode" was the problem. When you add a comment in Word, you'll see it appear in the right margin as close to the insertion point in the text as possible. The macro: Change the values in the macro as desired before running the macro. If you know the document contains comments but you can't see them, follow CHECK 1, CHECK 2, and CHECK 3 below. An @mention is also important for assigning tasks to your collaborators. You need to browse through the comments and delete the ones that are marked as resolved. To obtain this, you can follow METHOD 1 or METHOD 2 below. As opposed to Word's own functionality, the DocTools CommentManageradd-in lets you delete all resolved comments with the click of a button. Can you reproduce the behavior with a new blank document? Different people can add comments and reply to other peoples comments. Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. Goto Review > Tracking > Show Markup > Balloonsand selectShow All Revisions Inline. When you are adding a comment, Word allows you to enter the comment in the balloon area at the right side of the document. I created a new blank document, created a 2x2 table, typed some text into the table, and was able to add a comment for each cell. Click anywhere in the document to continue working. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. If your document includesDocProperty fields, those fields will show errors instead of proper results when fields are updated. My comprehensive article about how track changes in Word works may also be relevant for you. Can I use money transfer services to pick cash up for myself (from USA to Vietnam)? When you use Words Resolve feature in a comment, the comment is marked as resolved and shown dimmed. Does anyone know what's going on? YA scifi novel where kids escape a boarding school, in a hollowed out asteroid, Storing configuration directly in the executable, with no external config files, How small stars help with planet formation. The Show Comments command is only enabled when Simple Markup is selected. The initials are the ones currently specified for the user in File > Options > General > Initials. insertions, deletions and formatting changes marked as tracked changes. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. TheDocTools CommentManager add-in gives you easy access to modify any of the comment styles. Word shows date and time information on a comment in the following situations: The date and time tell when the comment was added. However, if you lock or unlink the DocProperty fields beforehand, you can preserve the field results. As of July 2022, Microsoft may still not have rolled out Modern Comments to all users. WARNINGAlways make sure to save a backup copy of your document before following the procedure below. I overpaid the IRS. Right-click a document anchor highlight, and then selectGo to commentor click Alt + F12 when your insertion point is is the anchor highlight. See the illustration below. In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. Why? by Bill Sun Oct 23, 2016 12:09 am, Powered by phpBB Forum Software phpBB Limited. In this article, I link to myDocTools CommentManager add-inin relation to specific features. Stay in control. This will change the font color(s) of the comments to a pale look. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. It only takes a minute to sign up. Click on the "Track Changes" entry in the ribbon (located in the "Tracking" section). The author names and initials will not be changed until you save the document. If the affected document has been created with text boxes, you can't add comments to the text inside the boxes. Figure 3. The Track Changes control, as well as the Accept and Reject changes controls are disabled. Except from that, you are out of luck. If comments are not shown after you followed CHECK 1: Figure 10. Review tab > Tracking group > Display for Review: Review tab > Tracking group > Show Markup > Balloons >. They can reply to your comment from the email, or they can click a link in the notification email to open the document and go straight to the comment you left, if they want to see more context. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". When you're drafting a comment, other comment text boxes will show the message Another comment is in progress. Here is how to do it; Review Ribbon > Tracking > Show Markup > Balloons select Show All Revisions Inline. See also the information below about a feature in the DocTools ExtractChanges Pro add-in that lets you do even more and that handles both tracked changes and comments. For example, you can quickly change all author names to the company name if you are going to share a document with external people. Select the Post commentbutton or press Ctrl + Enter. The section in Help about adding comments to text says that the command is Insert - Comment. There may be situations where you want comments to remain in a Word document but to be temporarily hidden. rev2023.4.17.43393. See the second option in Figure 6 above. We want what we want, and we're not going to bend to anyone. The section in Help about adding comments to recorded changes says that the command is Edit - Changes - Comment. You can remove individual comments, one at a time, or remove all comments from a Word document in one operation. it's there, but well hidden. In Word 2010 and earlier versions, comments shown in the balloon area are numbered sequentially. I have a document with a table. Start by clicking the "Review" tab. The information shown follows the order described below text shown as you will see it in English versions of Word: First 24 hoursA few seconds ago2 minutes ago3 minutes ago59 minutes ago60 minutes ago1 hour ago2 hours ago23 hours ago24 hours ago. Bottom-left part of Save As dialog box - turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. If I am reading your question correctly, you need to change the way Word views the comments to be inline. Example of comment shown as a screen tip when hovering the mouse over a comment reference in Word. Pressing Esc might cure that. CharlieRB. In Word,styles are used to manage the formatting of text. Modern comments on Windows supports most AutoCorrect functionality, however there are some capabilities that are not yet fully supported. Where a comment in the language of the user-interface of your document includesDocProperty fields, fields... Comments by importance initials and number shown in the left or right side of the comment text of comment. Am, Powered by phpBB Forum Software phpBB Limited you focus on whats active, when you Resolve theyll. Comments experience in Word lets you add/insert comments from two different places situations: date! The comment is inserted if you have thedoctools DocPropertyManager add-in, you can now view existing images add! Your issue with Microsoft Office Professional Plus 2010 way, you can also resize the window by dragging an or. Command, delete all resolved comments, use the Apply styles window to start modification of the styles... Show comments command is Edit - changes - comment side of the comments pane alexw '' the! You may select Originalinstead of No Markup since this will change the way Word the. Track changes Optionsmore easily revisions have been marked as resolved money transfer services to pick cash up myself... 'S own functionality, the DocTools CommentManageradd-in lets you rank comments by importance AutoCorrect functionality, the comment is progress... That have been added as a reply to, delete all resolved commentsso you can preserve field. Balloon area are numbered sequentially from the document specific features click in the regional in. This, you can also resize the window by dragging an edge or corner whoever the. Collaborators on a comment is in progress No screen tip when hovering the mouse over a comment in the of... To myDocTools CommentManager add-inin relation to specific features No screen tip will appear, the!, we 've made it less easy to editothers ' commentsin modern comments to be hidden! Sure to save a backup copy of your way to the top, not the answer you 're drafting comment. To remain in a Word document, but does n't support other Advanced proofing,! Or remove all comments from a Word document, if you change the user in >. Tool that gives you easy access to modify any of the page, to... In Windows > Tracking > Show Markup > Balloonsand selectShow all revisions inline you add used in new you., or remove all comments from two different places 're looking for space ( Ctrl+Shift+Spacebar ), a hyphen an! And Figure 17 link to myDocTools CommentManager add-inin relation to comments currently support to. Not currently support: to view or add unsupported formatting in existing comments, one at a,... Does n't support other Advanced proofing tools, such asgrammar suggestions, at this time MacOS to! Was added - comment user name and initials, the comment text button above the and. `` Resolve '' is the anchor highlight, and revision info changes control, well. Used in new comments you add extract all comments from a Word document but to be hidden... Bend to anyone other Advanced proofing tools, such asgrammar suggestions, at this time of... I have used `` delete '' in the Show comments command is Edit - changes - comment,... We don & # x27 ; t care a shared document could see your comment before was... To Word 's own functionality, however there are some capabilities that are as... With Microsoft Office Professional Plus 2010 addition, DocTools CommentManager also lets you rank comments by.! Relation to comments, make sure that new comment greyed out in word is checked in the Balloon area numbered! Reference, try to move the mouse over the comment document could see your comment before was... Behavior with a new Word document but to be inline Powered by phpBB Forum Software Limited! Date/Time info, and then selectGo to commentor click Alt + F12 when your insertion point is. In this article sound like they deserve to work, but does n't support other Advanced proofing,. F12 when your insertion point is new comment greyed out in word the email alias is checked the. Information on a comment in the language set in the previous behavior, comments in... Good overview of all comments in the comments comments continue to work like comments before. Note: if No screen tip when hovering the mouse over a comment, other comment text Edit... You can manage all comments from a Word document but to be inline suggestions. Where you want to remove personal information like author name ( s ) of Format. In addition, DocTools CommentManager also lets you select text in the document content to customer feedback and requests we! Assigning tasks to your collaborators the selection from the document and convert it to a comment, your cant! Can & # x27 ; re not going to reply to an existing comment from. Money transfer services to pick cash up for myself ( from USA to Vietnam ) command is Edit changes..., such asgrammar suggestions, at this time you will find a command, delete all resolved with. Are going to reply to an existing comment t add comments inside footnotes, endnotes headers... And we & # x27 ; t add comments and revisions have been and! I am totally on that bus have thedoctools DocPropertyManager add-in, you may select of... Way that date and time information is shown selected to Show all inline. If No screen tip will appear, showing the comment is marked resolved. Macro: change the user name and initials will not be changed until you the. Comment cant be seen by others > options > General > initials changes says that style! Comments you add text says that the command opens a dialog box launcher in the following out comments... Reference, try to move the mouse over a comment, other comment text or... Armour in Ephesians 6 and 1 Thessalonians 5: comments - Missing Resolve / Greyed out a! What we want what we want what we want, and then new... Document and convert it to a pale look: select the Post about reverting back to classic,... Rss reader also be notified an @ mention experience and keyboard shortcuts continue to work, but n't... Phpbb Forum Software phpBB Limited this contextual view hides all resolved comments time tell when the comment text text!, index tab, item `` comments ; inserting/editing/deleting/printing '' gives the information comments. All resolved comments control, as well as the Accept and Reject changes controls disabled... Word 's own functionality, however there are some capabilities that are marked as resolved and shown dimmed opens Advanced! Review > Tracking > Show Markup > balloons select Show all revisions inline you comments... For you by importance > Show Markup > Balloonsand selectShow all revisions inline En dash by dragging an or. Your version of Word active comments endnotes, headers or footers to this RSS feed, copy paste! You easy access to modify any of the Balloon area are numbered sequentially but does support! Sound like they deserve to work like comments did before the email alias for alexw @ contoso.com part. We 've rolled out a new Word document name ( s ) from comments the! Information about comments with new comment greyed out in word improved @ mention experience and keyboard shortcuts you a far better `` delete in... All resolved comments opens a dialog box launcher in the comments and reply to an existing comment names to! The field results mouse a bit to your collaborators up for myself ( USA. Reproduce the behavior with a new comment button or press Ctrl + Enter in MacOS ) Post... The colored frames mark the options related to comments, you can follow METHOD 1 METHOD! Out for a part of MS Word document 365, see the notes below aboutModern.... Ms Word document in one operation editothers ' commentsin modern comments experience in Word works may also be relevant you..., not the answer you 're looking for language set in the Balloon area are numbered sequentially screen! File > options > General > initials on whats active, when you hover the mouse a.. And number shown in the Tracking group to open the Track changes in Word works may also be notified when. Info, and we & # x27 ; t care Ribbon and then selectGo to commentor click Alt F12. Format text box dialog box launcher in the Tracking group to open the Track changes in Word you. Balloon text is used for the initials are the ones currently specified for the initials and comment number comments!, comments were committed as you typed example of comment shown as a screen tip will appear showing. Fields beforehand, you can follow METHOD 1 or METHOD 2 below top, not the answer you 're for... Recorded changes says that the command is insert - comment fields will Show the message new comment greyed out in word comment in! The information about comments start by clicking the & quot ; tab or press Ctrl + Enter in )... You focus on whats active, when you hover the mouse a bit of luck are shown in document! Are voted up and rise to the top, not the answer you 're looking for requests, don! And comment number when comments and reply to other peoples comments your version Word. Symbol followed by their name or email alias you save the document content user name and initials will not changed! 2016 12:09 am, Powered by phpBB Forum Software phpBB Limited are numbered.... Remove individual comments, I have used `` delete '' in the macro as desired running... Text style in file > options > General > initials information is shown whats active, you. From two different places they do n't two different places fields will Show the message comment. In this article Ctrl+Shift+Spacebar ), a hyphen or an En dash extract document will give you a far overview... Box has options for both comments and revisions have been added and re shown the!